Human Resource Management is a complex task that requires the support of technology and software. However, finding the right HR software is not easy. Businesses must clearly understand the core functions that HR software should have. Therefore, in this article, Halink Software will share with you Top 5 must-have functions for HR software!
What is HR Software? Benefits of Using HR Software for Businesses
HR software (HRM – Human Resource Management software) is designed to automate and support tasks related to human resource management. For example, managing employee records, timekeeping, payroll, performance evaluation, etc. — all performed quickly, accurately, and efficiently
- Benefits of using HR software for businesses:
- – Automates and optimizes HR processes, saving time and effort while improving management efficiency.
- – Enhances accuracy and transparency in HR management, fostering a more professional working environment
- – Provides a reliable database for timely and accurate decision-making.
- – Reduces risks from data processing errors and prevents the loss of important information.
- – Enables management to easily access information and adjust resource allocation as needed.
- – Strengthens data security and prevents leakage of sensitive information.
- – Saves printing and document storage costs, reducing paper and ink waste.
=> Tìm hiểu thêm: Có nên sử dụng phần mềm HRM trong doanh nghiệp?
5 Essential Features of HR Software
1. Employee Information Management
Every HR software must have the ability to manage employee information. This is where all employee profiles and data are collected and stored.
Beyond simple storage, HR software also analyzes and organizes data scientifically. This makes searching and updating easier, while also simplifying employee tracking and management.
2. Timekeeping and Payroll Management
The timekeeping feature helps automate daily attendance tracking. It can integrate with devices such as fingerprint scanners, magnetic cards, mobile apps, etc., enabling accurate tracking of working hours, days off, and reasons for absence.
Based on attendance data and company regulations, the HR software can easily calculate salaries, allowances, bonuses, penalties, etc., ensuring fast and accurate payroll processing. This results in a clear and transparent payroll system
3. Performance Evaluation
The software allows managers to set clear and specific performance metrics and evaluation criteria. It also collects assessments from various sources to provide an objective overview of each employee’s performance. These insights are then used to establish a fair and transparent reward-penalty system.
Additionally, performance data can be collected and stored weekly, monthly, or quarterly, providing a comprehensive view for long-term performance assessments. This helps businesses implement suitable training programs and assign appropriate roles.
4. Recruitment Management
This feature helps businesses streamline the recruitment process — from job posting to interviewing, candidate tracking, and final decision-making. It automates manual tasks such as posting job ads, screening resumes, and scheduling interviews.
The software greatly supports the quick and professional selection of suitable candidates. It also stores recruitment data, making it easy to retrieve and use for future hiring plans.
5. Employee Training and Development
Training and development is another crucial feature of HR software. It allows businesses to plan, organize, and manage effective training programs. The software supports the creation of personalized development roadmaps for employees, tracks learning progress, and evaluates the effectiveness of training sessions.
It also serves as a repository for training materials, making it easy for employees to access resources for learning and skill development
These are the 5 basic features every HR software should have. Depending on the needs and characteristics of each business, additional advanced features can be integrated.
If you’re looking for a custom software development provider capable of delivering everything from basic to advanced HR features, Halink Software is an outstanding choice. With over 10 years of experience and a team of software development experts, Halink Software offers HR software solutions that are optimized in both quality and cost.
Contact our toll-free hotline at 1800 6319 for consultation and support.
